2017 Sponsor and Exhibitor Information

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Exhibitor Letter 

Exhibitor Kit

Exhibit Hall Floor Plan

Exhibit Booth Assignments

Packages

Join us for the largest tourism conference in Georgia.  Our conference attracts approximately 550 tourism professionals from CVBs, Attractions, Lodging Facilities, Travel Related Organizations and Supplier Companies, as well as Elected Officials.

All conference sessions will be held at the Jekyll Island Convention Center.  Conference hotels have special rates on our lodging page.  Please note that lodging reservations must be made separately from your registration.

We are committed to your return on your investment!  Our conference agenda gives many opportunities to build relationships and book business.  Our exhibitors and sponsors are welcomed and encouraged to attend conference sessions, breakfasts, luncheons, and the evening events. These sessions and special events are an opportunity to network with potential customers throughout the conference.

Sponsorships are reserved on a first come, first served basis. And we are pleased to offer sponsor and exhibitor rates with no increase for 2017.  Plus we offer a reduced registration rate of $300 per additional attendee for sponsors and exhibitors.  Commitments for sponsorships & exhibitors are needed by August 11th to ensure inclusion in conference printed materials and mobile app.  Additional attendees can be added anytime before the conference on onsite at the registration desk.

Evening Event Sponsors (Monday or Tuesday) - $6,000

  • Maximum of three sponsor companies will be assigned to one evening event
  • Meeting Registration Fee included for three attendees; additional attendees receive discounted registration ($300 each)
  • Exhibit booth with premium placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link featured on home and sponsor pages of  conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo prominently featured in email campaign
  • Premium logo placement on all conference collateral materials including agenda and signage
  • Logo featured on event signage at evening event
  • Opportunity to speak or show video (2 minute limit) during general session before/after the event or during event
  • Opportunity to include promotional gifts/information at each place setting at dinner 
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

Luncheon Sponsors (Tuesday or Wednesday) - $3,000 

  • Maximum of three sponsor companies will be assigned to one luncheon
  • Meeting Registration Fee included for two attendees; additional attendees receive discounted registration ($300 each)
  • Exhibit booth with premium placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link featured on home and sponsor pages of conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured prominently on conference collateral materials including agenda and signage
  • Logo featured on event signage at luncheon
  • Opportunity to speak or show video (2 minute limit) during luncheon
  • Opportunity to include promotional gifts/information at at each place setting at luncheon 
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

General Session Sponsors - $3,000

  • EXCLUSIVE - One sponsor company per general session 
  • Sponsor company may choose their General Session 
  • Meeting Registration Fee included for two attendees; additional attendees receive discounted registration ($300 each)
  • Exhibit booth with premium placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link featured on home and sponsor pages of conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured prominently on conference collateral materials including agenda and signage
  • Logo featured on screens in meeting room
  • Opportunity to speak or show video (2 minute limit) at sponsored session
  • Opportunity to introduce speaker at sponsored session
  • Opportunity to include a collateral piece at each chair in sponsored session
  • Opportunity to include promotional gifts/information at each seat in session meeting room
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference
  • General Sessions to choose from:  
    Monday - AAA Travel Trend Insight
    Monday - Budget Battle in the Florida Statehouse:  Lessons Learned
    Tuesday - Coordinates for Discovery:  Mapping out the Future
    Wednesday - Crisis Communications 

Breakout Series Sponsors - $1,500 

  • EXCLUSIVE - One sponsor company per breakout series
  • Sponsor company may choose their General Session or Breakout Series
  • Meeting Registration Fee included for one attendee; additional attendees receive discounted registration ($300 each)
  • Exhibit booth with good placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link featured on home and sponsor pages of conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured prominently on conference collateral materials including agenda and signage
  • Logo featured on screens in meeting room
  • Opportunity to introduce speaker at sponsored session
  • Opportunity to include a collateral piece at each chair in sponsored session
  • Opportunity to include promotional gifts/information at each seat in session meeting room
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference
  • Breakout Series to choose from:  
    Technology - 4 sessions:  1 Monday, 2 Tuesday, 1 Wednesday
    Marketing & PR - 6 sessions:  1 Monday, 3 Tuesday, 2 Wednesday
    Partnership & Collaboration - 2 sessions:  1 Monday, 1 Tuesday
    Advocacy - 3 sessions:  1 Monday, 2 Tuesday (Joint Committee on Economic Development & Tourism isn't included)
    Leadership - 4 sessions:  1 Monday, 2 Tuesday, 1 Wednesday 

Refreshment Break Sponsors - $1,500 - SOLD OUT

  • Maximum of three sponsor companies will be assigned to one function
  • Meeting Registration Fee included for one attendee; additional attendees receive discounted registration ($300 each)
  • Exhibit booth with good placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link on sponsor page of conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured on conference collateral materials including agenda and signage
  • Logo featured on event signage at function
  • Company listing on pocket agenda
  • Opportunity to distribute promotional gifts/information at networking tables adjacent to break area 
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

Refreshment Break Sponsors Without Exhibit Booth - $1,000 - SOLD OUT

  • Maximum of three sponsor companies will be assigned to one function
  • Meeting Registration Fee included for one attendee; additional attendees receive discounted registration ($300 each)
  • Logo with link on sponsor page of conference website
  • Logo with link featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured on conference collateral materials including agenda and signage
  • Logo featured on event signage at function
  • Company listing on pocket agenda
  • Opportunity to distribute promotional gifts/information at networking tables adjacent to break area
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

Refreshment Breaks:  

  • Monday afternoon refreshment break
  • Tuesday morning refreshment break
  • Tuesday afternoon refreshment break
  • Wednesday morning refreshment break

Exhibitors - $900                                  

  • Meeting Registration Fee included for one attendee; additional attendees receive discounted registration ($300 each)
  • Exhibit booth in main meeting area assigned on first come, first served basis
  • If your exhibit area requires electricity, additional charges apply
  • Company name listing on sponsor page of conference website
  • Company name featured on conference mobile app with website, email and social media page links
  • Company name listing on conference collateral materials including agenda and signage
  • Copy of registration database of all conference attendees
  • Verbal recognition at conference                         

Sponsor/Exhibitor Registration Policies 

 - All who attend the conference must be registered and paid in full prior to their entry into the event, including primary and additional representatives of all sponsor and exhibitor partners.   

 - Sponsor and exhibitor payments are due 30 business days prior to the meeting in order to confirm reservation of exhibit booth. 

 - Unless special payment arrangements have been made with the GACVB office, all sponsor and exhibitor payments must be received prior to the meeting.  Last minute additional sponsor/exhibitor representatives may register and pay at the onsite registration desk.   

 - If a sponsor or exhibitor must cancel more than 30 business days before the meeting, a refund will be processed minus a $50 processing fee.  

 - We regret that refunds cannot be made within 30 business days of the meeting.   

 - Trading of name badges is not allowed.   

 - Any meeting space needs beyond the exhibit table or exhibit booth assigned must be coordinated prior to the meeting, preferably at least a month prior and all onsite adjustments must be approved and coordinated with GACVB staff.  

Custom Sponsorship Packages Also Available  Questions?  Contact Julie Musselman at jmusselman@gacvb.com or 912-897-6339 

Thank You 2017 Conference Sponsors & Exhibitors 

Our Hosts

Dinner Sponsors


 

Luncheon Sponsors 


Meredith Travel Marketing

Corporate Sponsors
Phoenix Printing

Populace 

R&R Design

Session Sponsors

Local Sponsors

Break Sponsors

 

 

Exhibitors

100 Digital Creativity, Inc.
AAA Living
Accent Creative Group/Hemsworth Communications
Advance Travel & Tourism
Atlanta Journal-Constitution
Blue Ridge Outdoors Magazine
Connect/Interfuse
CTM Media Group
DNR/GA State Parks & Historic Sites
Expedia Media Solutions
Georgia Downtown Association
Georgia Production Partnership
ITI Digital
Legacy Promotional Group
Local Palate
ReachLocal
South Carolina Living Magazine
The Group Travel Leader Inc.
Visit Widget