2019 Sponsor and Exhibitor Information

Schedule Overview:
Sunday, September 8th - early exhibitor move in, early registration check in
Monday, September 9th - regular exhibitor move in, pre-conference meetings, conference begins at 1pm
Tuesday, September 10th - conference sessions continue all day
Wednesday, September 11th - conference concludes at 1:30pm

Sponsors and exhibitors have the option of setting up their tabletop exhibits on Sunday from 1-5pm or Monday from 8:30am - 12:30pm. Sponsors and exhibitors cannot break down until 10:30am on Wednesday.

Sponsor & Exhibitor Packages

Join us for the largest tourism conference in Georgia.  Our conference attracts approximately 450 - 500 tourism professionals from CVBs, Attractions, Lodging Facilities, Travel Related Organizations and Supplier Companies, as well as Elected Officials.

All conference sessions will be held at the Great Wolf Lodge with special rates on our lodging page.  Please note that lodging reservations must be made separately from your registration.

We are committed to your return on your investment!  Our conference agenda gives many opportunities to build relationships and book business.  Our exhibitors and sponsors are welcomed and encouraged to attend conference sessions, breakfasts, luncheons, and the evening events. These sessions and special events are an opportunity to network with potential customers throughout the conference.

We offer a reduced registration rate of $325 per additional attendee for sponsors and exhibitors.  Sponsor and exhibitor commitments are needed by July 26th to ensure inclusion in conference printed materials and mobile app.  Additional attendees can be added anytime before the conference or onsite at the registration desk.

Evening Event Sponsors (Monday or Tuesday) - $7,000

  • Maximum of three sponsor companies will be assigned to one evening event
  • Meeting Registration Fee included for three attendees; additional attendees receive discounted registration ($325 each)
  • 6' Exhibit table with premium placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link featured on home and sponsor pages of  conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo prominently featured in email campaign
  • Premium logo placement on all conference collateral materials including agenda and signage
  • Logo featured on event signage at evening event
  • Opportunity to speak or show video (2 minute limit) during general session before/after the event or during event
  • Opportunity to include promotional gifts/information at each place setting at dinner 
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

Luncheon Sponsors (Tuesday or Wednesday) - $3,500 

  • Maximum of three sponsor companies will be assigned to one luncheon
  • Meeting Registration Fee included for two attendees; additional attendees receive discounted registration ($325 each)
  • 6' Exhibit table with premium placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link featured on home and sponsor pages of conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured prominently on conference collateral materials including agenda and signage
  • Logo featured on event signage at luncheon
  • Opportunity to speak or show video (2 minute limit) during luncheon
  • Opportunity to include promotional gifts/information at at each place setting at luncheon 
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

General Session Sponsors - $3,500

  • EXCLUSIVE - One sponsor company per general session 
  • Sponsor company may choose their General Session 
  • Meeting Registration Fee included for two attendees; additional attendees receive discounted registration ($325 each)
  • 6' Exhibit table with premium placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link featured on home and sponsor pages of conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured prominently on conference collateral materials including agenda and signage
  • Logo featured on screens in meeting room
  • Opportunity to speak or show video (2 minute limit) at sponsored session
  • Opportunity to introduce speaker at sponsored session
  • Opportunity to include a collateral piece at each chair in sponsored session
  • Opportunity to include promotional gifts/information at each seat in session meeting room
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

Breakout Series Sponsors - $1,750 

  • EXCLUSIVE - One sponsor company per breakout series
  • Sponsor company may choose their General Session or Breakout Series
  • Meeting Registration Fee included for one attendee; additional attendees receive discounted registration ($325 each)
  • 6' Exhibit table with good placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link featured on home and sponsor pages of conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured prominently on conference collateral materials including agenda and signage
  • Logo featured on screens in meeting room
  • Opportunity to introduce speaker at sponsored session
  • Opportunity to include a collateral piece at each chair in sponsored session
  • Opportunity to include promotional gifts/information at each seat in session meeting room
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

Refreshment Break Sponsors - $1,750 

  • Maximum of three sponsor companies will be assigned to one function
  • Meeting Registration Fee included for one attendee; additional attendees receive discounted registration ($325 each)
  • 6' Exhibit table with good placement in main meeting area
  • If your exhibit area requires electricity, additional charges apply
  • Logo with link on sponsor page of conference website
  • Logo featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured on conference collateral materials including agenda and signage
  • Logo featured on event signage at function
  • Company listing on pocket agenda
  • Opportunity to distribute promotional gifts/information at networking tables adjacent to break area 
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

Refreshment Break Sponsors Without Exhibit Table - $1,250 

  • Maximum of three sponsor companies will be assigned to one function
  • Meeting Registration Fee included for one attendee; additional attendees receive discounted registration ($325 each)
  • Logo with link on sponsor page of conference website
  • Logo with link featured on conference mobile app with website, email and social media page links
  • Logo featured in email campaign
  • Logo featured on conference collateral materials including agenda and signage
  • Logo featured on event signage at function
  • Company listing on pocket agenda
  • Opportunity to distribute promotional gifts/information at networking tables adjacent to break area
  • Copy of registration database of all conference attendees
  • Verbal recognition during conference

Refreshment Breaks:  

  • Monday afternoon refreshment break
  • Tuesday morning refreshment break
  • Tuesday afternoon refreshment break
  • Wednesday morning refreshment break

Exhibitors - $1,000                                 

  • Meeting Registration Fee included for one attendee; additional attendees receive discounted registration ($325 each)
  • 6' Exhibit table in main meeting area assigned on first come, first served basis
  • If your exhibit area requires electricity, additional charges apply
  • Company name listing on sponsor page of conference website
  • Company name featured on conference mobile app with website, email and social media page links
  • Company name listing on conference collateral materials including agenda and signage
  • Copy of registration database of all conference attendees
  • Verbal recognition at conference                         

Sponsor/Exhibitor Registration Policies 

 - All who attend the conference must be registered and paid in full prior to their entry into the event, including primary and additional representatives of all sponsor and exhibitor partners.   

 - Sponsor and exhibitor payments are due 30 business days prior to the meeting in order to confirm reservation of exhibit booth. 

 - Unless special payment arrangements have been made with the GACVB office, all sponsor and exhibitor payments must be received prior to the meeting.  Last minute additional sponsor/exhibitor representatives may register and pay at the onsite registration desk.   

 - If a sponsor or exhibitor must cancel more than 30 business days before the meeting, a refund will be processed minus a $50 processing fee.  

 - We regret that refunds cannot be made within 30 business days of the meeting.   

 - Trading of name badges is not allowed.   

 - Any meeting space needs beyond the exhibit table or exhibit booth assigned must be coordinated prior to the meeting, preferably at least a month prior and all onsite adjustments must be approved and coordinated with GACVB staff.  

Questions?  Contact Julie Musselman at [email protected] or 912-484-6688.